The task of storing documents has always been considered important. Document archives, blueprint archives, household archives, and personal archives... all of these are used for storing documents that are considered valuable (and often - extremely valuable) by their owners. In addition, more and more frequently we mean electronic information. After all, it is precisely in such a format that almost all data is processed today.

As of today, two primary means of storing information exist. The first is the creation of an electronic documentation archive in the same format in which it was processed. The second variant consists of storing data in a single format.

The storage of documents in various formats

In using this approach, you can speak of converting the tasks of organizing one electronic archive into several systems of data storage, i.e., one archive is created for drawings in AutoCAD format, another archive for documents in Microsoft Word format, etc. At the same time, it is necessary for each archive to be furnished with a search engine, structure and navigation system. Naturally, this considerably complicates the implementation of the electronic archive.

In addition, such a solution has several serious disadvantages. The most important being the possibility of problems occurring with new versions of software for viewing and editing files. As long as the company uses the same software, everything will be fine. However, in the future, following software updates, old documents may cease to open. If they do open, their outward appearance may be changed. It is for precisely this reason that the use of "native" formats is not suitable for the archival storage of documents. In the best case scenario, this approach may be used by the organization for the temporary storage of information.

Universal electronic archive

In a unified electronic archive, documentation is stored in a single format. For this purpose, PDF is typically used. This is a platform independent format and is the international standard for archival storage of electronic documents. This approach guarantees constant access to documentation over the entire period in which it is stored. The PDF format is independent of the software that is used to view it. Documents saved in this format will always appear the same.

The only serious problem connected with the organization of unified document storage is conversion into PDF. Here what is needed is a universal method which is capable of converting any item (in drawings, documents, charts, etc.) into this format: It is also desirable that this solution be simple to use and scalable.

Universal Document Converter is a program for creating archives

Universal Document Converter is a virtual printer that enables you to convert documents into PDF or any other widely used image formats. Universal Document Converter is truly universal. It is suitable for the conversion of any object that can be printed on an ordinary printer. In addition, Universal Document Converter is easy to use. Anybody can learn to use it without any instructions, even inexperienced users.

Universal Document Converter can, without hesitation, be viewed as an application for creating archives of electronic documentation. Universal Document Converter is the ideal solution for this task. This is due to the wide range of functionality: flexible configuration of the conversion process, scalability in using the product on a local network, the presence of COM interfaces for integration in a corporate information system and providing the automated processing of information.